United World College Maastricht (UWCM) is committed to safeguarding your privacy. By studying/working at our College, donating to our College, or applying for a job, you consent to the Processing of your Personal Data as described in this Privacy Statement.
Contact us at gdpr@uwcmaastricht.nl if you have any questions or problems regarding the use of your Personal Data and we will gladly assist you.
Definitions used in this Statement
- Personal Data – any information relating to an identified or identifiable natural person.
- Processing – any operation or set of operations which is performed on Personal Data or on sets of Personal Data.
- Data subject – a natural person who’s Personal Data is being processed. In this statement, a student, staff member of sponsor of UWC Maastricht.
- We/us (either capitalized or not) – UWC Maastricht.
Data Protection Principles
We promise to follow the following data protection principles:
- Processing is lawful, fair and transparent. Our Processing activities have lawful grounds. We always consider your rights before processing Personal Data. We will provide you information regarding processing upon request.
- Processing is limited to the purpose. Our Processing activities fit the purpose for which Personal Data was gathered.
- Processing is done with minimal data. We only gather and process the minimal amount of Personal Data required for any purpose.
- Processing is limited with a time period. We will not store your personal data for longer than needed.
- We will do our best to ensure the accuracy of data.
- We will do our best to ensure the integrity and confidentiality of data.
Data Subject’s rights
The Data Subject has the following rights:
- Right to information – meaning you have the right to know whether your Personal Data is being processed; what data is gathered, from where it is obtained and why and by whom it is processed.
- Right to access – meaning you have the right to access the data collected from/about you. This includes your right to request and obtain a copy of your Personal Data gathered.
- Right to rectification – meaning you have the right to request rectification or erasure of your Personal Data that is inaccurate or incomplete.
- Right to erasure – meaning in certain circumstances you can request for your Personal Data to be erased from our records.
- Right to restrict processing – meaning where certain conditions apply, you have the right to restrict the Processing of your Personal Data.
- Right to object to processing – meaning in certain cases you have the right to object to Processing of your Personal Data, for example in the case of direct marketing.
- Right to object to automated Processing – meaning you have the right to object to automated Processing, including profiling; and not to be subject to a decision based solely on automated Processing. This right you can exercise whenever there is an outcome of the profiling that produces legal effects concerning or significantly affecting you.
- Right to data portability – you have the right to obtain your Personal Data in a machine- readable format or if it is feasible, as a direct transfer from one Processor to another.
- Right to lodge a complaint – in the event that we refuse your request under the Rights ofAccess, we will provide you with a reason as to why. If you are not satisfied with the way your request has been handled, please contact us.
- Right for the help of supervisory authority – meaning you have the right for the help of asupervisory authority and the right for other legal remedies such as claiming damages.
- Right to withdraw consent – you have the right withdraw any given consent for Processingof your Personal Data.
You may access your data, rectify it, request its erasure, object to processing on legitimate grounds relating to your particular situation and exercise your right to data portability, at any time by emailing your request along with proof of your identity to our Personal Data Protection Officer at: gdpr@uwcmaastricht.nl
However, we are not under any obligation to erase the data we need for the purpose for which it was collected, required to ensure compliance with a statutory obligation and/or to confirm, exercise or defend rights before a court of law.
Data we gather (see dataregisters)
If you are a student at UWCM, we collect the following categories of data:
- Identification data: surname, forename, date of birth, place of birth, nationality, gender, postal and email address, telephone numbers, Identification numbers, pictures, Information parents, teacher, e-mail address etc.
- Billing and/or payment data: bank account details, methods of payment, bills, etc.
- Medical and health data: allergies, medical conditions, health record.User data: communications, documents generated and communicated to/for you.
- Core data: data that is essential for the educational program.
If you are a staff member at UWCM, we collect the following categories of data:
- Identification data: surname, forename, date of birth, place of birth, nationality, postal and email address, telephone numbers, Identification numbers, e-mail address etc.
- Billing and/or payment data: bank account details, methods of payment, bills, etc.
- Medical and health data: in relation to your presence/absence.
- User data: communications, documents generated and communicated to/for you.
- Core data: data that is essential for the practice of your profession.
When you make a donation to UWCM, for the processing of this donation, we collect the following categories of data:
- Identification data: surname, forename, postal and email address, telephone number etc.
- Billing and/or payment data: bank account details, methods of payment, bills, etc.
- User data: communications, donation receipt / tax declaration certificate etc.
When you are visiting or calling us, we collect the following categories of data:
-
- Identification data: surname, forename, telephone number and e-mail address.
How we use your Personal Data
We use your Personal Data on legitimate grounds and/or with your Consent.
We use your Personal Data in order to:
Student:
- To identify you.
- Insure the correct operations of the college.
- To provide you/educational program partners with necessary information and service withregards to the completion of the program taking place at UWCM.
- To communicate with you and/or your parent/guardian for disciplinary, health andaccounting/financing reasons.
- To communicate with you and relevant third parties with regards to your progress at thecollege and in preparing for your future after you leave the college (Universities, othereducational programs).
- To communicate more general information about the College and its activities.
- To comply with the Dutch legal framework.
Staff:
- To identify you.
- Insure the correct operations of the college.
- To provide you with the necessary information / services and tools to be able to practiceyour profession.
- To transfer salaries.
- To provide more general information about the college and its activities.
- To comply with the Dutch legal framework.
Donor:
- To identify you.
- To provide you with necessary information with regards to your donation.
- To communicate either for invoicing and gift/donation/tax return certificate.
- To communicate more general information about the College and its activities.
We process your Personal Data in order to fulfil obligation rising from law and/or use your Personal Data for options provided by law. We reserve the right to anonymise Personal Data gathered and to use any such data. We will use data outside the scope of this Statement only when it is anonymised. We save your billing information and other information gathered about you for 5 years for accounting purposes or other obligations deriving from law.We might process your Personal Data for additional purposes that are not mentioned here but are compatible with the original purpose for which the data was gathered. For example, we might use anonymised data to run statistics across the group of UWC Colleges. To do this, we will ensure that:
- The link between purposes, context and nature of Personal Data is suitable for further Processing.
- The further Processing would not harm your interests, there would be appropriate safeguarding for Processing.
We will inform you of any further Processing and purposes.
Who else can access your Personal Data
We do not share your Personal Data without your permission/consent. Personal Data about you is in some cases provided to our trusted partners in order to either make providing the service to you possible or to enhance your customer experience. We share your data with:
Our affiliated partners:
Students:
- UWC International – the organisation at the centre of the UWC movement.
- UWC International Privacy Statement is available hereAddress: UWC International, 2nd Floor, 17-21 Emerald Street, London WC1N 3QN, UKEmail: dataprotectionofficer@uwcio.uwc.org
- IBO – The International Baccalaureate Organization (IBO) is the provider of our academicprogram framework.
IBO’s Privacy Statement is available here
Address: Route des Morillons 15, 1218 Le Grand-Saconnex, Geneva, Switzerland Email: privacy@ibo.org
Donors:
- UWC International – the organisation at the centre of the UWC movement. UWC International Privacy Statement is available here.
Address: UWC International, 2nd Floor, 17-21 Emerald Street, London WC1N 3QN, UK Email: dataprotectionofficer@uwcio.uwc.org
We only work with processing partners who are able to ensure adequate level of protection to your Personal Data. We disclose your Personal Data to third parties or public officials when we are legally obliged to do so. We might disclose your Personal Data to third parties if you have consented to it or if there are other legal grounds for it.
Applying for a job with UWCM
If your application for employment is unsuccessful, UWCM will hold your data on file for 4 weeks after the end of the relevant recruitment process. Only with your permission UWCM will keep your application for maximum 1 year. If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment.
How we secure your data
We do our best to keep your Personal Data safe. We use safe protocols for communication and transferring data (such as HTTPS). We monitor our systems for possible vulnerabilities and attacks. Even though we try our best we cannot guarantee the security of information. However, we promise to notify suitable authorities of data breaches. We will also notify you if there is a threat to your rights or interests. We will do everything we reasonably can to prevent security breaches and to assist authorities should any breaches occur.
Cookies and other technologies we use
We use cookies and/or similar technologies to administer the website and to collect information about users. This is done in order to personalise and enhance your experience with us.
A cookie is a tiny text file stored on your computer. Cookies store information that is used to help make sites work. Only we can access the cookies created by our website. You can control your cookies at the browser level. Choosing to disable cookies may hinder your use of certain functions.
We use cookies for the following purposes:
- Necessary cookies – these cookies are required for you to be able to use some important features on our website, such as logging in. These cookies don’t collect any personal information.
- Functionality cookies – these cookies provide functionality that makes using our service more convenient and makes providing more personalised features possible. For example, they might remember your name and e-mail in comment forms so you don’t have to re- enter this information next time when commenting.
- Analytics cookies – these cookies are used to track the use and performance of our website and services
You can remove cookies stored in your computer via your browser settings. Alternatively, you can control some 3rd party cookies by using a privacy enhancement platform such as optout.aboutads.info or youronlinechoices.com. For more information about cookies, visit allaboutcookies.org.
Contact Information Data Protection Officer
If you have any questions regarding Processing your Personal Data, your rights regarding your Personal Data or this Privacy Statement, contact:
Yoke Kerkhofs, Data Protection Officer via gdpr@uwcmaastricht.nl
Autoriteit Persoonsgegevens (Data Protection Authority)
Postbus 93374
2509 AJ The Hague www.autoriteitpersoonsgegevens.nl Telephone number: (+31)-(0)70-8888500
Changes to this Privacy Statement
We reserve the right to make change to this Privacy Statement.
Maastricht/YK/11.07.2019
